You can also use the following steps to manually start the compact process immediately, which may take several minutes to complete. Delete any items that you do not want to keep and empty the Deleted Items folder.
On the Data Files tab, click the data file that you want to compact, and then click Settings. Note : If you are using an Exchange or Outlook.
The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders. You can also archive older items to an archive Outlook Data File. You can also manually start the compact command immediately. It might take several minutes to compact an Outlook Data File. Click Account Settings , and then click Account Settings. You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. You can also archive older items to an archive Personal Folders file.
On the Tools menu, click Mailbox Cleanup. If you delete items from a Personal Folders file. If you want to immediately reduce the size of the file, you can force a compaction. The procedure to compact the data file might take several minutes. On the File menu, click Data File Management. Click the data file that you want to compact, and then click Settings. Note: You do not have to exit Outlook after you compact a. Reducing the size of the Offline Folder file. This procedure does not delete any items that are saved on the server.
Delete any items that you do not want to keep, and then empty the Deleted Items folder. On the Tools menu, click Account Settings. In the list, select Microsoft Exchange Server , and then click Change. Manage and organize. Data files. Reduce the size of your mailbox and Outlook Data Files. For more information, see How to configure the size limit for both. The default. If you are using a computer that has Outlook or Outlook installed, and you want to access a Unicode.
If the file size is greater than 20 GB, you will be unable to open the. If you have to reduce the size of your Outlook or Outlook To do this, follow these steps:. Start Outlook or later with a profile that contains your original. On the File tab, select Info. The screenshot for this step is listed below. Select Cleanup Tools , and then select Archive.
Instead, use the Mailbox Cleanup tool to get a more reliable reading. Outlook shows you the total size of your mailbox and the size of each subfolder. Next, check out the search option for finding specific messages you might want to delete. To track down messages older than a certain date, select the option to Find Items Older Than and enter a specific number of days up to To find messages larger than a certain size, such as those with file attachments, select the option to Find Items Larger Than and enter a specific number of kilobytes up to approximately 10MB , and click Find Figure C.
At the Advanced Find window, Outlook displays all the resulting messages that match your search criteria. Click a specific message if you want to view it. From the search results, right-click any messages you want to remove and select Delete Figure D.
You can tweak the options at the Advanced Find window to search for other types of messages in specific locations. You can click in the Look field and choose a content type other than messages, such as Appointments and Meetings, Contacts, Files in Outlook or Exchange , Notes, and Tasks.
I would limit the initial search to messages--you can always expand it to other types of content afterwards. Click Browse to choose a specific folder or folders; otherwise, the search runs across your entire mailbox Figure E. In the text fields in the Messages section, you can search for specific words in the subject field and message body. You can check the box for Where I Am and choose messages for which you're the only one on the To line, you're not the only one on the To line, or you're on the CC line.
Click in the Time field and you can narrow the results to messages that were received, sent, due, expired, created, or modified over a specific period of time Figure F.
You can further refine your search criteria. Click the More Choices tab to limit the search to specific messages based on status, flag, size, and other factors Figure G.
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